Meeting Minutes

TIMBER RIDGE HOMEOWNERS ASSOCIATION, Inc.

282 McClain Drive

West Melbourne, Florida 32904

Email: board@trhoa.org

Board of Directors

MEETING MINUTES

Date:   Wednesday, March 5th, 2025 – 6:00 pm

Meeting Location:  2285 Minton Road, West Melbourne, FL  32904

Call to Order – (Presiding Officer)

Roll Call and Quorum Determination – (Presiding Officer)

Ron Gleason - President                                                  

Mary Sweeney - Vice President

Anthony Horn - Secretary

Claudia Coleman - Treasurer

John Slootmaker - Director

Anthony Horn - Director

Patrick Norton - Director

1. Proof of Notice of Meeting or Waiver of Notice (Dec. 4, 2024)

2. Reading and Approval of Previous Mtg Minutes- Wed. March 5, 2024, Motion to approve made by President Ron. Seconded by Director Slootmaker. Vote unanimous in favor.  

3. Guest Speakers: None

4. Questions & Comments from Members in the Audience (limited to 3 minutes): None

5. Officers and Committee Reports:

1. President Reports – President Gleason contacted irrigation contractors for pricing to correct an ongoing issue with the front entry system. Current controls are battery powered, located in buried boxes, one on each side of the main entry.  The goal is to replace existing controls with hardwired system, local contractor and non-local contractor pricing received. The front two flower beds need maintained.  Aloha can repair the irrigation system in the flower beds, and then replace the plant flowers. Wells Fargo time account is open with interest accruing. Board of Directors 4.11, Action by Directors Without a Meaning: Any action which may be taken at a meeting of the directors may be taken without a meeting, provided that consent in writing set forth the action to be taken is signed by all directors and filed in the minutes of the proceedings of the board. This pertains to violations that are on-going.  Due Process Committee (DPC) reorganization completed with Jeff Rose, Raymond Genori, Jim Charleton. They’ve all agreed to be on the DPC.

2. Vice President Report – No report.

3. Secretary Report – No report

4. Treasurer Report - Treasurer Coleman the corporate name has been registered with the state of Florida. Income taxes are paid. Kicking-Grass lawn services need to provide a W-9, we have the certificate of liability. They are required to provide us with a 1099 since TRHOA hired them. Whoever does the front end work needs to provide a W-9 because if it’s a certain amount we must do a 1099.

6. Unfinished Business: None

7. New Business  

1. Violation Reports: Due Process Board (DPC) will begin processing select owners not complying with violation findings. Management company has been documenting violations and reporting them to appropriate owners. Motion made by President Gleason. Vote unanimous in favor.

2. Arch Forms.  President Gleason moved that we approve the following arch forms: 207 for new roof, 251 for new shed, 264 for new water heater and AC unit, 265 adding five new hedges, 275 for painting house, 289 for tree removal, 298 for fence replacement, and 238 for painting house. Motion made by VP Sweeney, Vote unanimous in favor.

3. HOA Fees. Reviewed and discussion held regarding HOA annual dues are still needed and late fees will be enforced. Motion made by President Gleason. Seconded by Director Slootmaker. Vote unanimous in favor.

8. Correspondence: None

9. Adjournment-   6:49PM.  Motion to adjourn made by President Gleason, seconded by Director Horn.  Vote unanimous in favor.