Meeting Minutes

TIMBER RIDGE HOMEOWNERS ASSOCIATION, Inc.

282 McClain Drive

West Melbourne, Florida 32904

Email: board@trhoa.org

Board of Directors

MEETING MINUTES

Date:   Wednesday, June 4th 2025 – 6:00 pm

Meeting Location:  2285 Minton Road, West Melbourne, FL  32904

Call to Order – (Presiding Officer)

Roll Call and Quorum Determination – (Presiding Officer)

Ron Gleason - President                                                  

Mary Sweeney - Vice President

Anthony Horn - Secretary

Claudia Coleman - Treasurer

John Slootmaker - Director

Anthony Horn - Director

Patrick Norton - Director

1. Proof of Notice of Meeting or Waiver of Notice (Dec. 4, 2024)

2. Reading and Approval of Previous Mtg Minutes- Wed. June 4, 2025, Motion to approve made by President Gleason. Seconded by Director Slootmaker. Vote unanimous in favor.  

3. Guest Speakers: None

4. Questions & Comments from Members in the Audience (limited to 3 minutes): None

5. Officers and Committee Reports:

1. President Reports – President Gleason reported the completion of front entry improvements, including flower beds, lighting, and irrigation controls. There are plans to contract Mike Meadows, the landscaper, for ongoing flower bed maintenance, including weeding and plant replacement. The contract for this ongoing maintenance is still to be finalized. Two neighbors were acknowledged for watering the new plants for several weeks, which was a significant help. The discussion focused on property violations, particularly at property 292, involving a tree with some green growth on a branch and whether it should be trimmed at the growth point or removed. There are also issues with missing fence sections in the back due to obstructing vegetation, which needs to be cleared before the fence can be reinstalled. The owner is reportedly working on obtaining materials for the fence repair. Addressed occupancy rules, specifically the prohibition of renting out rooms in single-family residences. Complaint item 255 was discussed, involving a house that previously had multiple unrelated occupants but is now vacant except for the owner. The group clarified that only family members may reside together, and short-term rentals like Airbnb are not permitted. The need to monitor and enforce these rules was reiterated. Concerns about unregistered vehicles and parking in Walter Pond’s driveway, where up to eight vehicles, including a dune buggy with an Idaho plate, were observed. There are concerns about vehicles not being registered in Florida within the required timeframe and the appearance of a used car lot. Additional clutter, such as a Weed Whacker box left in the front entrance and other items on the property, contributes to a junkyard-like appearance. It was clarified that enforcement of vehicle registration on private property is a city code enforcement or police matter, not an HOA violation. Concerns were raised about a neighbor’s dog—initially described as a daughter’s dog, later clarified as a pit bull from the Renfrew house—being off-leash and causing alarm among neighbors, including an incident involving Walter Pond and his spouse. The dog has been seen running loose in the front yard and around the neighborhood, which violates the leash requirement. There was also mention of another dog, a sheepdog, that is generally friendly but also runs loose. The need to contact Walter and address leash enforcement was discussed.

2. Vice President Report – No report.

3. Secretary Report – No report

4. Treasurer Report - Treasurer Coleman reported missing receipts from the March report: one for $105 from Home Depot and another for approximately $100 from Lowe's, both related to general maintenance and electrical work at the front entry. These receipts are still needed for record-keeping.

6. Unfinished Business: None

7. New Business  

1. Violation Reports: The group discussed the enforcement of HOA rules regarding vehicle registration, boats, and hedge heights. Specific properties (e.g., 269, 284, 292, 294) were referenced, with concerns about consistent application of rules. It was noted that vehicles and boats must be registered or parked behind fences or in garages, and that city ordinances often inform HOA rules. The need for consistent enforcement and not singling out specific residents was emphasized, especially regarding hedge height (maximum six feet) and property maintenance. There was debate about pool fence rules, including differences between metal, chain-link, wooden, and child-proof fences. Past exceptions (such as Pallet’s fence and property 290) were discussed, highlighting inconsistencies in enforcement. The city had approved certain child-proof metal fences for pools, but HOA rules prohibit chain-link fences. The group acknowledged that previous decisions may set precedents, and legal advice suggested not pursuing certain enforcement actions due to likely challenges. The current renters are reportedly running a handyman/tile business, and there were complaints about the signage on their truck. The group noted the importance of obtaining renter information from the owner, as required by HOA procedures. Motion made by Director Horn. Vote unanimous in favor.

2. Arch Forms.  Several motions for property improvements were discussed and unanimously approved: motion 215 for replacing seven windows, motions for roof and paint work at property 257, and a new roof at property 232. Vote unanimous in favor.

3. Other: No report

8. Correspondence: None

9. Adjournment-   6:55PM. Motion to adjourn made by President Gleason, seconded by Director Horn. Vote unanimous in favor.