Meeting Minutes

TIMBER RIDGE HOMEOWNERS ASSOCIATION, Inc.

282 McClain Drive

West Melbourne, Florida 32904

Email: board@trhoa.org

Board of Directors

MEETING MINUTES

Date:   Wednesday, September 5th, 2024– 6:00 pm

Meeting Location:  2285 Minton Road, West Melbourne, FL  32904

Call to Order – (Presiding Officer)

Roll Call and Quorum Determination – (Presiding Officer)

Ron Gleason - President                                                  

Mary Sweeney - Vice President

Tom Venice - Secretary

Claudia Coleman - Treasurer

John Slootmaker - Director

Anthony Horn - Director

Patrick Norton - Director

1. Proof of Notice of Meeting or Waiver of Notice (Dec15, 2023)

2. Reading and Approval of Previous Mtg Minutes- Wed. June 5, 2024, Motion to approve made by President Ron. Seconded by Director Slootmaker. Vote unanimous in favor.  

3. Guest Speakers: None

4. Questions & Comments from Members in the Audience (limited to 3 minutes): None

5. Financial Report: Several changes were made to the Timber Ridge checking and savings accounts. $20,000 was transferred to a Wells Fargo 7-month CD with a 4.75% annual yield. Three laptops (President, Treasurer, and Secretary) and a printer were purchased for HOA business. 

6. State of Florida Statute Changes Changes to Statute 468, 720, and others were discussed. Copies were made for the board. The biggest change involves financial audits or reviews. A CPA will review the HOA's financials to comply with new rules. 

7. Board Changes Discussed* Tom Venice is stepping down as Secretary and Webmaster. Anthony Horn will remain on the board, and Rachel Horn will take over as Secretary. The board changes were approved unanimously.

8. Front Entrance Maintenance: Discussion about the poor state of the front entrance and the need for professional landscaping. No specific conclusion reached. 

9. Violation Report: Four pages of violations were reviewed, mostly concerning lawns and cleaning up sidewalks and driveways. 

10. Architectural Forms: Two architectural forms were reviewed and approved: one for painting and one for replacing a fence and gate. ARC form for 262 Painting: Claudia approved; Ron seconded. – unanimous approval by board. | ARC form for 270 (Beers) Fence replacement at the NE side and replace NE gate. Claudia approved; Mary seconded -- unanimous approval by board. 

11. New Residents: Introduction of new residents Danny and Michelle Shire. 

12. Guidebook Draft: Presentation of the draft guidebook for the HOA, including the front and back pages and the draft budget. Copies were distributed to the board leading to discussion of insurance. 

13. Insurance Policy: Discussion about the insurance policy changes, including the cancellation of the old policy and obtaining a refund, and the new policy with a local agent. The HOA received a refund of over $2,500 from the old insurance policy and paid $2,800 for the new policy. The budget includes $3,000 for insurance to cover potential increases. 

14. Meeting Dates: Presentation of the meeting dates for the next year [2025: March 5th, June 4 th, Sept 3rd, Dec 3rd] Copies were distributed to the board. 

15. City Guide Distribution: Distribution of a city guide with information and phone numbers for various departments. 

16. New Positions Nominated*: Anthony Horn remains Director, Rachel Horn nominated for secretary – unanimously approved by approved. 

17. Adjournment: The meeting was adjourned after all topics were discussed. The meeting was adjourned unanimously. 

18. Next Arrangements:  A CPA will review the HOA's financials to comply with new rules.  Rachel Horn will take over as Secretary.  Anthony Horn will take over as Webmaster.  Professional landscaping for the front entrance will be considered.  Next meeting in December  Distribution of city guides to residents  Update the HOA website and newsletters